Exhibitor Information & Regulations

ALLOCATION OF EXHIBITION SPACE

Space Allocation will be made on a “first come, first served” basis. A completed Exhibition Booking Form and Contract must be filled electronically to ensure reservation of a desired location. Upon receipt of the Exhibition Booking Form and Contract, space will be confirmed and an invoice will be sent. Please note that three alternative booth choices should be clearly indicated on the application form in the "booking form comments" section. Space allocations will be made in the order in which application forms with payment are received.

EXHIBITOR REGISTRATION

All exhibitors are required to be registered and will receive a badge displaying the personal name and the Exhibiting Company's name.

Three exhibitor badges will be provided for every 9 sqm booked.

Please register your staff members receiving the complimentary badges online via the link which will be sent to you by the Registration Department.

Booth size in Sqm Number of complimentary exhibitor badges

9 sqm 3 badges

12 sqm 4 badges

15 sqm 5 badges

18 sqm 7 badges

24 sqm 9 badges

27 sqm 11 badges

28 sqm 11 badges

30 sqm 12 badges

36 sqm 15 badges

48 sqm 20 badges

 Additional exhibitors will need to register as a corporate attendee of the FENS forum, unless the exhibition has an affiliate membership (http://www.fens.org/about/members/affiliate/howto.html) with FENS. Exhibitor registartion allow access to the exhibition area and scientific sessions. an Exhibitor regsitartion form will be included in the exhibitor's technical manual.

EXHIBITORS’ TECHNICAL MANUAL

An Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be available approximately 3 month prior to the Conference. It will include the following:
• Technical details about the Venue
• Final exhibition details and information
• Contractor details
• Services available to exhibitors and order forms

INSERT AND DISPLAY MATERIALS

• Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.
• In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete
the “Pre-Advise” form included in the shipping instructions when you receive either the Exhibition or Symposia
Technical Manuals.

SITE INSPECTIONS

Exhibitors and Supporters are welcome to visit the Conference venue at their convenience. Please contact the
venue directly to arrange this.

EXHIBITOR LOGO & PROFILE

You can submit your logo and company's profile, read important exhibitor information and complete orders for your stand on the Kenes Exhibitors' PortalThe Exhibition Manager will contact you with the link to the Exhibitors' Portal, including your personal login details.

EXHIBITION TERMS & CONDITIONS

The Terms and Conditions of exhibiting are included in the Online Prospectus. Please note that signing of the BOOKING
FORM AND CONTRACT indicates acceptance of these Terms and Conditions. The Exhibition Booking Form will be held as a valid liable contract, by which both parties will be bound. An exclusive handling agent will be designated to the 11th FENS Forum of Neuroscience. The exclusivity of an agent for the handling needs of congresses refers specifically to work inside the venue. Exhibitors may use their own couriers up to the venue door and from outside of the venue door at the end of the conference. This organizational decision has been made for the safety and efficiency benefits to exhibitors and for the successful flow of the conference.

PROMOTIONAL ACTIVITIES

All demonstrations or instructional activities must be confined to the limits of the exhibition stand. Advertising material and signs may not be distributed or displayed outside the exhibitor’s standsSound equipment must be regulated and directed into the stand so that it does not disturb neighbouring exhibits. Exhibition Management reserves the right to require the exhibitor to discontinue any activity, noise or music that is deemed objectionable.

Further details will be included in the Exhibitors' Technical Manual.